Events

Maximizing Investigator Meetings (exl)

Thursday

May 17, 2018 – 08:00 AM - 04:00 PM

3549 Chestnut Street
Philadelphia, PA Map

More Info

Maximizing Investigator Meetings (exl)


Thu, May 17, 2018, 8:00 AM –
Fri, May 18, 2018, 3:45 PM EDT


Sheraton Philadelphia University City
3549 Chestnut Street
Philadelphia, PA 19104
United States



DESCRIPTION

Maximizing Investigator Meetings
Investigator meetings are essential to successfully train clinical sites as they directly affect a sponsor’s ability to collect accurate safety and efficacy data. A well-executed investigator meeting cultivates a crucial team atmosphere and is an opportunity for sites and sponsors to discuss the protocol, regulatory issues, enrollment criteria, and procedures. Having the opportunity to discuss protocol specific subjects directly with the sponsor is of great value for clinical sites.

It is important is to communicate all essential information in the most time-efficient and engaging manner. Expert collaboration between the sponsor’s clinical teams, meeting professionals, and vendors is required to execute productive and enjoyable investigator meetings.

Investigator buy-in on the study objectives and well-trained clinical sites, confident in their ability to conduct the newly introduced study, are the hallmark of a successful investigator meeting. This event will serve as a platform to discuss strategies to streamline in person or virtual investigator meetings, without forfeiting content. ExL’s Maximizing Investigator Meetings conference is the industry’s only conference for the clinical teams, meeting planners, and solution providers that collaborate to bring investigator meetings to fruition.




Who Should Attend


This conference is designed for representatives from pharmaceutical, medical device, and biotechnology companies with responsibilities in the following areas:

Investigator Meetings
Clinical Research/Operations/Outsourcing/Affairs
Medical Affairs
Medical Science Liaison
Clinical Science Liaison
Early-Phase Research/Development
Meeting Planning
Pharmacology/Pharmacokinetics/Pharmacodynamics
Pharmacovigilance
Translational/Experimental Medicine
Biostatistics/Biometrics
Pharmacometrics
Clinical Data Management/Statistics
Clinical Innovation
Regulatory Affairs/Compliance
Medical Research/Affairs
Patient Recruitment/Engagement
Drug Safety


This conference is also of interest to:

Clinical Research Organizations
Clinical/Quality Risk Consultants
Medical Informatics Companies
Functional Service Providers
Patient Engagement and Retention Services
Clinical Technology and Data Management Solution Providers


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Agenda
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Day 1
Thursday, May 17, 2018
8:00AM – 9:00AMRegistration Opens Continental Breakfast
9:00AM – 9:15AMCo-Chairs' Opening Remarks
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
Heidi Cocca, Global Meeting Manager, MERCK
9:15AM – 10:00AMKEYNOTE: The “Three Cs” of Investigator Meetings — Compliance, Consistency, and Cost-Effectiveness
Heidi Cocca, Global Meeting Manager, MERCK
10:00AM – 10:45AMUnderstand the Anatomy of a Well-Run Investigator Meeting
Christina Gilbert, Head of Operations, SMALL PLANET GROUP
10:45AM – 11:15AMNetworking Break
11:15AM – 12:00PMBlueprint for Success: Key Design Elements for Investigator Meeting Architects
Cynthia Baro, Senior Professional Meeting Partner, GENENTECH
12:00PM – 12:45PMLeverage Digital Solutions to Increase Engagement and Gather Investigator Feedback Data
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
12:45PM – 1:45PMNetworking Luncheon
1:45PM – 4:45PMINTERACTIVE WORKSHOP: Build Better Investigator Meetings
Devoting resources to clinical site training, through Investigator meetings, will no doubt position a clinical trial for success. Investigator buy-in on the study objectives and well-trained clinical sites, confident in their ability to conduct the newly introduced study, are the hallmark of a successful investigator meeting. The hurdles and challenges of creating this specialized meeting are more convoluted than it may appear on the surface. This work will provide attendees with a unique, interactive opportunity to identify strategies to build Investigator meetings that are effective without sacrificing enjoyment.

Develop Strategies to Overcome Typical Investigator Meetings Pain Points

Determine meeting structures to build a sense of community and investigator buy-in while communicating essential regulatory and clinical information
Strategies to virtually engage investigators and research coordinators
Create uncommon opportunity for KOLs and clinical site staff to engage about the protocol details
Deciding between virtual and in-person meetings
Identify Ways to Facilitate Discussion When the Crowd Is Timid

In person Investigator Meetings can often lead to protocol amendments. It is essential to create a meeting structure where site and pick the brain of the sponsor and bring their expertise to study.

Create group-specific breakout sessions
Principal investigator and Site coordinators breakouts encourage peer-to-peer engagement
Utilizing polling to facilitate discussion about investigator concerns
Kimberly Boynton, M.S., Study Project Manager II, ABBVIE

There will be a half-hour networking break during the workshop.

4:45PM – 5:00PMCo-Chairs' Closing Remarks
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
Heidi Cocca, Global Meeting Manager, MERCK
5:00PM – Day One Concludes



Day 2

Friday, May 18, 2018
8:00AM – 9:00AMContinental Breakfast
9:00AM – 9:15AMCo-Chairs' Opening Remarks
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
Heidi Cocca, Global Meeting Manager, MERCK
9:15AM – 10:00AMAddress Investigator Concerns Through Collaboration With Your CRO and Meeting Planning Vendor
Mozelle Goodwin, CMP, HMCC, Meeting Planner, Global Clinical Meeting Planning, EISAI INC.
10:00AM – 10:45AMInnovative Structures to Engage Investigators and Ensure EDC Protocol Compliance
Michael French, Senior Field Clinical Research Associate, ABBOTT
10:45AM – 11:15AMNetworking Break
11:15AM – 12:00PMStrategies to Streamline Investigator Meeting Execution
Kimberly Guedes, Senior Director Clinical Operations, CENTREXION THERAPEUTICS
12:00PM – 12:45PMStrategies to Discuss Effective Patient Recruitment During Investigator Meetings
Heather Hernandez, Director of Business Development, SEEKER HEALTH; Former Clinical Operations Manager, MENLO THERAPEUTICS, INC.
12:45PM – 1:45PMNetworking Luncheon
1:45PM – 2:30PMConsiderations for Allocating Resources for Digital Vs. In-Person Investigator Meetings
Jean Mastrangelo, Senior Clinical Operations Manager, LUYE PHARMA GROUP LTD
2:30PM – 3:30PMPANEL: Apply Creative Agenda Structures and Organization to Impact Engagement and Retention
Panelists:
Cynthia Baro, Senior Professional Meeting Partner, GENENTECH
Jean Mastrangelo, Senior Clinical Operations Manager, LUYE PHARMA GROUP LTD
Mozelle Goodwin, CMP, HMCC, Meeting Planner, Global Clinical Meeting Planning, EISAI INC
Irena Dabrowski, Global Meeting Manager, MERCK
3:30PM – 3:45PMCo-Chairs' Closing Remarks Remarks
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
Heidi Cocca, Global Meeting Manager, MERCK
3:45PM – Conference Concludes



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Faculty
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Cynthia Baro
Senior Professional Meeting Partner, GENENTECH



Kimberly Boynton, M.S.
Study Project Manager II, AABVIE



Heidi Cocca
Global Meeting Manager, MERCK & COMPANY

Heidi Cocca has been at Merck for more than 10 years, working on various aspects of the clinical trial process, including training investigative sites. In 2008, she joined the newly formed meeting management department with a goal to develop, implement and sustain a new meeting model that produces compliant, cost-effective and high-quality investigator meetings. Prior to joining Merck, Heidi worked in software development, and now brings that zeal for technology to her current meetings, through digital and hybrid meetings, and stays on top of the latest trends such as meeting applications and gamification.

Heidi received her undergraduate degree from Lynchburg College and now lives outside of Philadelphia with her husband and two boys.



Irena Dabrowski
Global Meeting Manager, MERCK

Michael French
Senior Field Clinical Research Associate, ABBOTT

Christina Gilbert
Head of Opertations, THE SMALL PLANET GROUP




Please contact the event manager Marilyn (marilyn.b.turner(at)nyeventslist.com ) below for:
- Multiple participant discounts
- Price quotations or visa invitation letters
- Payment by alternate channels (PayPal, check, Western Union, wire transfers etc)
- Event sponsorship


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